Construction Administrator

Company: Allied Fire Protection
Location: Carrollton
Posted on: February 1, 2025

Job Description:

CONSTRUCTION ADMINISTRATOR (INVOICING AND COLLECTIONS)JOB DESCRIPTIONJob Responsibilities include but are not limited to: Set up jobs in CE Send timesheets and expense reimbursement to payroll for all const., remodel and service techsIssue POs including DCEnter PO receipts and upload pick tickets to POs including DCRequest missing invoices and packing slips from vendors including DCInvoice jobs in CE Send out invoices to customers Scan folders Filing Issue credits Customer service issues on invoices Research issues with POs from Accounts PayableResearch issues from CollectionsReports:Review bi-weekly active/inactive reports and make corrections as neededRun monthly billing report and give to Managers as needed; also send full report at end of month to Corporate Services ManagerRun active report for meetingsRun active/inactive report once a week to make sure it is cleanGo over liens / notices report with Managers, call customer to help collect payment and make sure owner info is in CE for liens and notices to be sent. Run job cost detail report for Managers, if neededRun unposted freeform invoices report and unposted progress billings report to make sure all invoices are posted in CERun PO status report to see which pick tickets have not been received from fieldRun committed cost report to investigate and clean up old cost on jobsAdditional Duties:New hire orientationPrint checks as needed for per diem, permits, etc.Notarize documentsClean out refrigerator, as neededOffice maintenance (cleaning service, a/c service, trash service, etc.)Answer phones - designated am or pmOrder office suppliesLunch for meetings Coordinate office functionsHelp coordinate charity events for Dallas officeBackup for other Admin(s), as neededKnowledge:High school diploma is requiredBachelor's Degree is preferredWork Experience: Customer Service ExperiencePurchasing and Purchase Order ExperienceFamiliar with/or use of "AIA" for construction billingSkills and Competencies:Excellent written and verbal communication skills.Ability to follow verbal and written instructions.Detail oriented with excellent organization skills.Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the CompanyAbility to maintain accurate and auditable recordsAbility to work in a fast-paced service/construction team environmentAttention to detail with emphasis on accuracy and qualityAbility to prioritize work to balance multiple projects and deadlinesFamiliar with/or use of "AIA" for construction billing Physical Requirements100% Office Setting, including sitting, some bending, walking and viewing. Compensation details: 18-25 Hourly WagePI886ffef449a2-25660-34920314

Keywords: Allied Fire Protection, Keller , Construction Administrator, Professions , Carrollton, Texas